Take into consideration the security features, features and customer service your business requires when choosing a vendor of a board portal. Make sure the vendor can meet your budget, especially in the event that it has additional costs for data storage, incorporating groups and committees and ongoing training, mobile apps, and reports.
You should look for a user-friendly interface with a thorough onboarding and training to ease the learning curve and ensure maximum acceptance. After that, assess the website to ensure it provides value after implementation by monitoring usage and soliciting feedback from users.
The best portals for board members offer a robust set of tools to help with good governance and enhance the management of documents. They include powerful search and discovery tools that allow quick access to documents related to the board. They also offer audit trails and version control for secure communication, enabling committees and boards to track changes and maintain consistent file histories.
A well-designed portal can enhance the user experience during meetings, and help directors collaborate even if they’re not in the same room. A board management application, for example, can assist directors in reviewing and scheduling meetings ahead of time. It also helps improve attendance by permitting them to use video conferencing on any device.
A top-quality software for boards also offers a high level of scalability and customization, allowing organizations to tailor the portal to suit their specific needs. For instance, it can offer an easy way to add or eliminate committees and groups and apply custom branding and integrate the portal with existing systems. It also provides various authentication methods for users such as single sign on with your preferred SSO platforms and multiple ways of protecting sensitive information, such as 256-bit AES and GDPR compliance.