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Virtual board meetings are an excellent tool for non-profit organizations to maximize the efficiency, effectiveness and participation of board members who are unable to attend in person. However, just like in-person board meetings managing effective virtual sessions requires planning and training. This article will provide some tips and tricks to help nonprofits organize their virtual board meetings efficiently.
The best way to ensure that you have effective virtual meetings is to begin with a concise and energizing agenda that keeps the meeting’s discussions focused and on the right track. You can also set time limits for each item on the agenda to keep discussions on track.
Video conferencing software is yet another option to consider whenever possible. Researchers have discovered that online conversations are more engaging when participants can view each other. This can lead to stronger connections. Furthermore, it makes users more aware of non-verbal signals to signal frustration, disapproval or boredom.
It is important to establish clear guidelines for camera and mute use when conducting virtual meetings. For instance, it’s acceptable to mute the microphone when someone else is speaking so that background noise is minimized. It is also helpful to remind the participants to raise their hands if they have any concerns or questions and wait until they are they are called upon.
It is also important to have a backup plan in case of technical issues that might occur during an event. This could include the presence of a designated person to assist with these issues, as well as having a written procedure for attendees to follow if they need to leave the meeting.